WG2 Meeting in Bitola

Date and Participants

The second WG2 meeting of 2025 took place on 19 August in Bitola, hosted at the University of St Kliment Ohridski. Around 15 participants attended, including core WG2 members, several WG3 participants, and local collaborators.

Goals

WG2’s primary deliverable for Year 2 is ensuring a functional contact model database portal. It must already be reliable and usable by the end of the year, with the understanding that a portal like this will require continuous improvement in the future. The main focus of this meeting was refining the platform to correct errors, improve usability, and prepare for wider adoption.

The meeting was divided into three sections:

Portal Updates – A walk-through of recent improvements and structural changes to the database interface.
Hands-On Testing – Participants registered and created some trial models, testing the full data entry flow.
Discussion and Feedback – Participants have shared their opinions, raised issues and errors.

Key Outcomes and Observations

Below are some major observations that we had during the meeting

Submission Flow:
- Add "Submit a new model" button on the main/contact list pages.
- Rename "Submit" to "Next" on intermediate steps.
- Auto-show text box when "Other" is selected.
- Make certain fields, especially on page 2 mandatory.
UI/UX Tweaks:
- Improve filtering (e.g., MacOS = MacOS-only + All).
- Remove non-essential columns, add software column.
- Hide "Register" button when logged in.
Model Structuring:
- Split models into "mechanical cohesionless" and "other physics".
- Support multiple category selections.
- Keep I/O parameters as two lists: inputs vs. others.
Data & Linking:
- Use "TBD" for implementation refs pre-publication.
- WG4 test cases will link to models.
- Handbook (Y3) to encourage uploads.
Tech Notes:
- Prefer "dimension" over "unit" in JSON.
- Particle shape list updated with more specific terms.

Future Work

Next steps will focus on implementing the changes above, as well as more testing.